Job Summary:
We are seeking a highly organized and detail-oriented Office Coordinator to join our team. The Office Coordinator will be responsible for overseeing the day-to-day operations of our office, ensuring efficient and smooth functioning. This role requires excellent organizational skills, the ability to supervise and manage a team, and proficiency in various office tasks and software.

Responsibilities:
- Schedule and coordinate caregiver assignments based on clients needs and caregiver availability.
- Answer phone calls, respond to inquiries, and provide excellent phone etiquette
- Manage office supplies, inventory, and equipment maintenance
- Maintain accurate record keeping and schedules for clients and caregivers.
- Assist with caregiver hiring process and collecting information to put in wellsky personal care software.
- Maintain office policies and procedures to ensure compliance
- Oversee the implementation of office systems and procedures
- Handle sensitive and confidential information with discretion
- Communicate with clients and caregivers to confirm schedules and provide updates with any concerns.
- Provide responsive customer service to address client inquiries , concerns related to caregiver schedules.

-Participate in staff meetings, training, to support continued improvement within the team and company.

-Assist with marketing with the Director of Nursing as needed.

Experience:
- Proven experience in office administration or related field
- Knowledge of homecare preferred.
- Proficiency in using phone systems and other office equipment
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent attention to detail and problem-solving abilities
- Ability to supervise a team and delegate tasks accordingly
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to adapt quickly to changing priorities in a fast-paced environment

As an Office Coordinator, you will play a vital role in ensuring the smooth operation of our office. If you are highly organized, possess strong administrative skills, and thrive in a collaborative environment, we would love to hear from you.

Note: All positions must be paid including internship positions.

Job Types: Full-time, Part-time

Benefits:

• Flexible schedule
• Paid time off
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Fanwood, NJ: Relocate before starting work (Required)

Work Location: In person